Cloud County Sheriff's Office Public Information Policy Related to Prea (Prison Rape Elimination Act)

 

FOR A BROCHURE ON PREA  "CLICK HERE"

 

PREA REPORTS CAN BE MADE ANONYMOUSLY AND BY THIRD PARTIES THROUGH THE FOLLOWING WAYS: 

Call the Jail Administrator Amber Lindberg @ 785-243-8164

Call DVACK HOTLINE at 1-800-874-1499 (24 hours) or 785-827-5862—Can call collect/24 hours/7 days a week

Call Crime stoppers: 1-800-794-4512

 

Cloud County Law Enforcement Center Policy on Reporting and Investigating PREA Complaints and Concerns  "CLICK HERE"

 

Annual PREA Review "CLICK HERE"

 

PREA Audit Final Report "CLICK HERE"

 

POLICY:

The Cloud County Law Enforcement Center (CCLEC) will have written policy and procedures mandating zero-tolerance towards all forms of sexual abuse and sexual harassment.  CCLEC will describe in detail approaches taken to prevent, detect, and respond to such conduct.  Policy and procedure will be in accordance with the DOJ Title 28 Code of Federal Regulations, Part 115, and National Standards, to prevent, detect, and respond to prison rape.

 

PROCEDURE:

§115.87 Data Collection

  1. CCLEC shall collect accurate, uniform data for every allegation of sexual abuse using a standardized instrument and set of definitions.

    1. CCLEC utilizes the Survey Of Sexual Violence through the Department of Justice and submits its form annually at a minimum.

    2. CCLEC utilizes the KBI, and an evidence custody receipt for any physical evidence collected during the investigation.

  2. The CCLEC PREA coordinator or Jail Administrator shall aggregate the incident-based sexual abuse data at least annually.

  3. CCLEC shall maintain, review, and collect data as needed from all available incident-based documents, including reports, investigation files, and sexual abuse incident reviews.

    1. All completed PREA investigations will be maintained by the PREA Coordinator and Jail Administrator.  Electronic copies are secured by and encrypted network folder and all paper documents will be kept in a locked file cabinet in the Jail Administrator’s office.

§115.88 Data Review for Correction Action

  1. The PREA Coordinator, Jail Administrator, and Sheriff will review data collected and aggregated pursuant to PREA §115.87 in order to assess and improve the effectiveness of its sexual abuse prevention, detection, and response policies, practices, and training to include:

    1. Identifying problem areas

    2. Taking corrective action on an on-going basis; and

    3. Preparing an annual report of its findings and corrective actions for each facility and the agency as a whole.

      1. The report must include a comparison of the current year’s data and corrective actions with those from the prior years and provide an assessment of the agency’s progress in addressing sexual abuse.

      2. Redaction of specific material may take place when publication presents a clear and specific threat to the safety and security of the facility, but will indicate the nature of the material redacted.

§115.89 Data Storage, publication, and destruction

  1. CCLEC ensures that data collected pursuant §115.87 are securely retained by the Jail Administrator.

  2. All personal identifiers will be removed prior to making data available publicly.

  3. Sexual abuse data collected pursuant §115.87 will be maintained for a period of not less than 10 years after the date of initial collection, unless federal, state or local law states otherwise.

  4. All case records associated with claims of sexual abuse, including incident reports, investigative reports, inmate information, case disposition, medical and counseling evaluation findings, and recommendations will be maintained in accordance with state laws.

  5. This information will be stored at the County Clerk’s Office and there will be a posting on the Cloud County website directing people where they can go to find the information.